Document Management
Success Stories.

Selected 2007/2008 UK deals.

• December 2008
  DHL Tradeteam

  Our contract has been renewed to provide managed Bureau scanning services on behalf of DHL/ Mitchells & Butlers. The solution covers delivery note capture and retrieval, supplier goods received notes and supplier invoices for 500,000 documents per year. This continues to support the 4PL arrangement between DHL and Mitchells & Butlers.

• December 2008
  Aggregate Industries

  This international construction and building materials company, with leading regional market positions in the UK and the US, has extended its Document Manager system to integrate with Accounts Payable.

• November 2008
  Midlands Co-op

  We have partnered with Konica Minolta to bring in a deal with the Midlands Co-op. The deal will see the successful Document Manager suite employed across multiple areas of the Coop’s operations. Document Manager has been purchased to enable a significant consolidation of the Society’s existing content management systems and to eliminate a number of inefficient and paper heavy business processes. Document Manager will enable digital capture of a wide range of incoming documents including supplier invoices, will significantly improve end user access to information such as purchase orders and personnel files, and will enable the Co-op to automate business workflows to improve control of internal expenditure.

• November 2008
  Essex County Council

  We have partnered with Konica Minolta to sell a Document Management archiving contract within the Facilities Management Department of the council. This department deals with all the buildings within the council’s estate, and therefore needs to keep records on all such buildings. The amount of paper this has generated has led to staff spending on average 4 minutes 20 seconds looking for documentation. With the implementation of Document Manager this time has been reduced to only 11 seconds, with the added bonus of freeing up valuable floor space.

• November 2008
  Dairy Crest

  Extension of existing Document Management system to include all documents for the Household Business division of the UK’s premier chilled dairy foods company. Some 900,000 invoices and 2.0 million reports will be processed annually.

• October 2008
  RH Freight

  Operating the UK’s largest European road freight network, RH Freight provide full coverage across the whole continent. They have purchased Document Manager for their Accounts Payable Team to help with the processing of 180,000 supplier invoices per annum.

• October 2008
  Aggregate Industries

  This international construction and building materials company, with leading regional market positions in the UK and the US, is a member of the Holcim group of companies. Document Manager has been bought to meet ICS standards and will also be used for auditing document capture and storage for six of their sites.

• October 2008
  TNT Express

  TNT Express is an international market leader in global express services. They have purchased technical updates to the highly successful PoDScan Capture and Retrieval solution which is used to capture and manage 20 million PoD (Proof of Delivery) documents a year across 55 locations.

• August 2008
  Peverel

  Based in New Milton, Hampshire, the Peverel Group of companies comprises some of the leading providers of property related services in the UK. They have purchased Document Manager to help with Customer Services and Invoice Processing.

• August 2008
  Shepherds Bush Housing Group

  Aspiring to build 300 new homes a year, Shepherds Bush Housing Group owns and manages over 5000 properties across 11 London boroughs. The Group has initiated a Carbon Footprint Reduction program through Charterhouse Voice and Data who chose Document Manager to provide electronic document storage facilities to replace paper filing systems.

• July 2008
  City College Birmingham

  City College Birmingham is moving to a new ’green‘ campus as part of a ’state of the art‘ £21 million new build project in partnership with Learning and Skills Council. As part of its overall strategy, we were asked to supply and implement a document management solution which will substantially meet the needs of the College’s Information Management requirements of its 700 staff and 23,000 students, initially in Registry, Finance and Human Resources.

• June 2008
  Berry Gardens

  Based in Tonbridge, Berry Gardens Ltd is the UK’s largest fresh berry supplier and offers its retailer customers a year round programmed supply from grower groups and sources. They have acquired Document Manager through our partner, First Office Systems, and are implementing Proof of Delivery capture and retrieval.

• May 2008
  Noble Denton (IRIS Exchequer document management integration)

  Noble Denton offers Marine Consultancy and Ocean Engineering to the offshore energy, shipping and insurance industries. They have ordered Document Manager to integrate with Exchequer, the business and accounting solution from UK based IRIS Accounting & Business Solutions, for purchase invoice processing.

• May 2008
  DHL NHS Supply Chain

  A further extension of Document Manager in the Finance implementation has been ordered. This is to include HR Records capture for the 1,500 employess within the Supply Chain business.

• May 2008
  ABPI

  Members of ABPI (The Association of British Pharmaceutical Industry) research, develop, manufacture and supply more than 80 per cent of the medicines prescribed through the National Health Service (NHS). They have ordered Document Manager to integrate with Iris Exchequer for purchase invoice processing.

• April 2008
  5-Star Computer Systems

  5-Star Computer Systems, one of our partners, have brought in two deals linking into Exchequer, the business and accounting solution from UK based IRIS Accounting & Business Solutions: these are with L&M Food Group Ltd, the international food organization, and Paul Dennicci Ltd, the clothing specialists.

• April 2008
  Minerva Computer Services

  Minerva Computer Services, one of our partners, have brought in a deal with Armour Home Electronics, one of Europe’s largest independent manufacturer and distributors of home entertainment systems, linking into Exchequer, the business and accounting solution from UK based IRIS Accounting & Business Solutions.

• April 2008
  Institute of Physics

  The Institute of Physics, the world renowned scientific organization, have purchased Document Manager, which will link into PS Financials, the financial accounting and business management software for mid-size organisations.

• March 2008
  DHL NHS Supply Chain

  The NHS Supply Chain manages the procurement and delivery of more than 500,000 "in-scope" products for NHS Trusts, Hospitals and other healthcare organizations. DHL Logistics, which operates this contract, has ordered Document Manager for Accounts Payable invoice processing. The system will process 1.6m documents per year, and includes OCR and image workflow for payment approval.

• March 2008
  Stan Robinson Stafford Ltd

  Stafford based Stan Robinson offers express bulk delivery services for its retail and industry customers, including warehousing and fleet maintenance. The company deals with 300,000 documents a year ranging from delivery receipts and order forms to complex legal paperwork. Stan Robinson will install Document Manager to manage complex logistical paper trails and compliance documentation at every stage of the delivery process.

• March 2008
  Asthma UK

  This charity is dedicated to improving the health and well-being of the 5.2 million people in the UK whose lives are affected by asthma. Document Manager is used to securely store and manage Gift Aid forms for compliance with HMRC; and to scan purchase invoices for linking to Sun Accounts.

• February 2008
  Coffee Nation

  The finance team at this self service coffee machines company are deploying Document Manager for central storage and retrieval for Purchase Invoice Processing.

• February 2008
  Pensworth

  This milk distribution company, specializing in supplying milk to the convenience and small shop sector and many independent retailers throughout the South and South-West, uses Document Manager for central storage and retrieval for Purchase Invoice Processing, saving time and costs, and achieving greater security.

• February 2008
  Price Bailey

  Price Bailey, a top 60 firm of chartered accountants and business advisers with over 200 staff, is integrating Document Manager into their six offices to allow increased ease of access to shared information, decreased storage costs and a sizable reduction in the need to print documents.

• January 2008
  Haines Watts

  This top 20 firm of chartered accountants, tax advisors, and specialist service teams based throughout UK is implementing Document Manager for central storage and retrieval, achieving instant access to documents, cross sharing of information, improved workflow of documents and task management.

• January 2008
  Line Up

  The finance team of this production company based in London uses Document Manager in their accounts payable function, integrating with Exchequer, their accounts system. Gaining central storage and retrieval of documents, they also achieve remote access to job and financial information for budget checking on projects.

• December 2007
  DHL Healthcare

  Document management for Finance, Clinical Trials, Transport and Quality departments, handling 250,000 documents annually across 5 sites.

• December 2007
  DHL Tradeteam
  

  We have been selected to provide managed Bureau scanning services on behalf of DHL/ Mitchells & Butlers. The solution covers delivery note capture and retrieval, supplier goods received notes and supplier invoices for 500,000 documents per year. This will support the 4PL arrangement between DHL and Mitchells & Butlers.

• November 2007
  Dairy Crest

  Integration with Oracle financials for the capture and management of 1.3m finance documents including customer invoices. Extension of existing Document Management system to include Household Delivery documentation for the UK's premier chilled dairy foods company.

• Oct 2007
  Stan Robinson Group

  This POD capture and retrieval solution deals with 300,000 documents a year for this specialist haulage firm. Benefits include improved access to POD documentation across all 5 Stan Robinson Group sites, and the system allows customers also to have access via the internet.

• October 2007
  InTechnology

  The specialists in Data Management, Hosting, Network and Voice Services order Document Manager to integrate with their PS Financials Accounting software system and PROACTIS Spend Control System to streamline their purchase invoice processing, which is implemented over a number of sites.

• September 2007
  University of Oxford

  Document Manager has been chosen to help manage its Business Service and Projects Team, the central administration department handling all change requests for all business systems. Document Manager will integrate with ITSM from iET Solutions.

• August 2007
  New Bridge Street Consultants

  The multi-disciplinary management consultancy, specialising in employee share schemes, executive remuneration and pensions, order Document Manager to manage all documents relating to remuneration for clients. Key focus is on email management - all client emails are automatically captured and filed by the new system.

• July 2007
  Gallagher UK

  The privately owned commercial and residential property development and investment company have chosen Document Manager for total financial records management fully integrated with Microsoft© Dynamics NAV; initial implementation is for secure cheque printing.

• June 2007
  Irwin Mitchell

  One of the top UK law firms, they have ordered Document Manager to manage documents for sensitive high profile cases. Case related documents for their clients, witnesses and organizations such as the Serious Fraud Office (SFO) and the Crown Prosecution Service (CPS) are electronically digitized and made instantly available on request. One of the cases is "...quite possibly the largest case handled by the SFO....".

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